If you’ve ever planned a company party of any kind before, you know the energy, time, creativity, and patience it requires. However, planning a corporate party is loaded up with even more pressure, since it involves the people you work with.
If you’ve been delegated to organize and plan a corporate party, whether it’s a charity gala, an awards dinner, or a simple company gathering, here are some time-tested tips to help you during the planning process.
Start With A List
The very first thing you should do before anything else is to make a list and keep a folder to help you stay organized. Include everything you’ll need to arrange on the list, including finding an Event Venue, figuring out how & when everyone will be invited, Live Performers, Live Band or DJ, food, dress code, Transportation, Event Decor, Event insurance, Bartending Services, Event Agenda, PA System, Lighting, Photos, Budget Considerations, everything! Make notes of venues and caterers you like, write down numbers, and keep receipts all in the same folder.
Make Sure The Schedule Works
Be sure to check your calendar. Don’t set the event for a date when a lot of people may not be able to come, such as a holiday, or around a big event like the Super Bowl or even the Oscars. And double-check that there are no other company events going on around the same date. You don’t want people to get burned out on work parties that are held to close together.
Find A Venue
The event venue you decide on is very important. You don’t want to hold the event in a dull office “party room”, a stuffy hotel, or an everyday restaurant. Instead, treat the guests to a luxurious venue that feels great. Get them out of their regular surroundings for awhile. Choose a sophisticated and glamorous space that compliments the event well. Do you need a venue that will support live entertainment, Dancing, Interactive Games, Social Interaction etc.
Incorporating Live entertainment into your event takes a lot of smart research. Read performers bios carefully. Are there testimonials, videos and photos of events. Decide on a max. budget for your entertainer, before you even start getting quotes. All performers are unique and you should always read promo kits first before asking price. Shopping by price only, usually results in disapointment. You get what you pay for. Full time professional entertainers spend years perfecting their presentation, on and off the stage. Will your venue support the entertainers required stage size, hydro and lighting requirements.